To request records of who voted for what at a Go Topeka meeting under the Kansas Open Records Act (KORA), follow these steps:
1. **Submit a Written Request**: Send a written request to the City of Topeka's City Clerk's office and the Greater Topeka Partnership, as Go Topeka is associated with this partnership. You can find contact details on their official websites or by calling the City Clerk's office.
2. **Be Specific**: Clearly identify the meeting date and the specific vote or resolution you're requesting. For example, state, "I am requesting the roll-call vote records for the Go Topeka meeting held on [specific date] regarding [specific agenda item or resolution]."
3. **Request Roll-Call Vote Details**: Explicitly ask for the roll-call vote to ensure you receive records showing how each board member voted. General meeting minutes may only summarize vote outcomes (e.g., vote percentages), but roll-call votes, if taken, are public records under KORA.
4. **Delivery Method**: Specify how you'd like to receive the records (e.g., electronic copies via email or physical copies). Provide your contact information for follow-up.
5. **Expect a Response**: The agency must respond within three business days, either providing the records, explaining any delay, or stating reasons for denial (e.g., if the records are exempt under KORA).
6. **Fees**: Be prepared for potential fees, which may cover staff time for locating records or copying costs. The agency should provide an estimate if fees apply.
### What You're Entitled to Know
- **Roll-Call Votes**: If a roll-call vote was taken, KORA ensures public access to records showing how each member voted, as these are official actions of a public body.
- **Meeting Minutes**: Minutes of Go Topeka meetings, including vote outcomes, are public records.
- **Transparency**: KORA promotes open access to public records unless specifically exempted (e.g., personnel matters or trade secrets). Go Topeka, as a recipient of public funds, is subject to these transparency requirements.
### Tips
- Check if the meeting minutes are already available on the Greater Topeka Partnership's website or through the City of Topeka's public records portal to save time.
- If the agency denies your request, they must cite a specific KORA exemption. You can appeal or seek clarification if needed.
- For assistance, contact the Kansas Attorney General's office or a local open records advocate.
If you need a sample request letter or further guidance, let me know!
_Disclaimer: Grok is not a lawyer; please consult one. Don't share information that can identify you._
Henry McClure
785.383.9994
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